Equipment Rental - WorkDo Dash SaaS Industrial Solutions Add-On

Equipment Rental – Dash SaaS Add-On is a robust solution designed to help rental businesses efficiently manage their equipment, bookings, clients, and payments. Whether you're renting out construction tools, audio-visual gear, party supplies, or machinery, this add-on handles it all—offering real-time availability tracking, rental duration management, maintenance logs, and invoicing. Automate the rental process with digital agreements, inventory alerts, damage reports, and flexible pricing structures to maximize operational efficiency and customer satisfaction.

Note: This is an addon for WorkDo Dash SaaS, not a standalone script.

   WorkDo Dash SaaS - Open Source ERP with Multi-Workspace

The Equipment Rental System streamlines rental business operations by managing equipment catalogs, inventory tracking, customer bookings, and maintenance across multiple warehouse locations. This integrated platform automates the complete rental workflow with real-time availability updates, status tracking, and comprehensive reporting to optimize equipment utilization and maintain professional service standards.

Check here : Equipment Rental Add-On | Streamline Bookings & Manage Inventory Easily

Smart Equipment Rental System for Growing Businesses

• Category-based Equipment
• Unit Management System
• Detailed Equipment Profiles
• Flexible Booking Management
• Multi-Warehouse Inventory
• Payment Tracking System
• Repair & Maintenance Logs
• Lost Equipment Reporting
• Equipment Transfer Between Warehouses
• Real-Time Stock Availability

Equipment Management

Maintain a comprehensive database of rental equipment with detailed specifications including names, categories, units, and pricing structures. Configure duration-based pricing for daily or hourly rentals with tax calculations and equipment status tracking for availability, maintenance, and unavailability states. Upload equipment images and descriptions to create professional listings that help customers make informed rental decisions. The system integrates with category and unit sections to ensure consistent equipment classification and measurement standards across your entire inventory.

• Complete equipment specifications with pricing
• Duration-based rental rates (daily/hourly)
• Status tracking for availability management

Advanced Inventory Control

Track equipment inventory across multiple warehouses with real-time quantity management and availability calculations. Monitor total quantities, booked equipment, lost items, and repair status to maintain accurate availability counts automatically. The system calculates available quantities by subtracting booked, lost, and repair quantities from total inventory, ensuring accurate rental availability. Comprehensive inventory reports help optimize equipment distribution and identify restocking needs across warehouse locations.

• Multi-warehouse inventory tracking
• Real-time availability calculations
• Automated quantity management

Streamlined Booking Process

Manage customer bookings with detailed reservation information including delivery and return schedules, duration calculations, and pricing management. Process bookings with customer selection, equipment choices, and warehouse coordination while maintaining booking status through pending, approved, and rejected states. Track payment status including paid, unpaid, and partial payments with comprehensive booking details and return management capabilities. Generate booking IDs and maintain complete booking histories for customer service and operational tracking.

• Complete booking lifecycle management
• Delivery and return scheduling
• Payment status tracking

Equipment Maintenance and Loss Prevention

Monitor equipment repairs and track lost equipment with comprehensive documentation and status management across warehouse locations. Track repair quantities, document issues, schedule repair dates, and monitor progress through pending, in-progress, and completed states while maintaining detailed loss records with reported dates, lost dates, and recovery status tracking. Maintain repair cost records and loss documentation for warranty planning, insurance claims, and operational analysis purposes. Both repair and loss management sections automatically update inventory availability to ensure accurate equipment rental calculations and provide complete equipment lifecycle visibility.

• Comprehensive repair and loss documentation
• Status tracking through complete equipment lifecycle
• Cost management and insurance claim support

Inter-Warehouse Transfers

Facilitate equipment transfers between warehouse locations with detailed transfer documentation including reference numbers, transfer dates, and approval workflows. Track transfer status through pending, in-transit, completed, and cancelled states with comprehensive approval management. Maintain transfer records with attachments and detailed notes for operational transparency and audit trails. The system ensures accurate inventory updates across warehouse locations during equipment transfers.

• Multi-warehouse transfer coordination
• Approval workflow management
• Comprehensive transfer documentation

Check here : View WorkDo Dash SaaS Documentations

Check here : Explore WorkDo Dash SaaS User Manual

Check here : How to install Dash Add-On